DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of All Saints’ Hordle and St Andrew’s Tiptoe
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”)
2. Who are we?
You are the data subject.
The PCC is the data controller. This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC complies with its’ obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes;
• To enable us to run activities that provide a voluntary service for the benefit of the congregation and the local community.
• To administer membership records to fulfil our safeguarding obligations.
• To fundraise and promote interests of the charities we support
• To manage our employees and volunteers
• To maintain our own accounts and records (including the processing of gift aid applications.)
• To inform you of news, events, activities and services running at All Saints’ and St. Andrew's.
• To share your contact details with the Diocesan office as necessary (e.g. PCC members, so that they can keep you informed about news, events, activities and services that will be occurring in the diocese and which are directly relevant to the role you are undertaking and Parish Safeguarding representative's details if booking for a training course.)
4. What is the legal basis for processing your personal data?
Explicit consent from the data subject is required so that we can process your data. Processing is necessary for compliance with legal regulations. Processing is carried out by us as a not for profit organisation and there is no disclosure to a third party without consent. The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with the clergy, PCC members and those with leadership roles and administrators for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available from the Church or England website (see footnote for link).
Specifically we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and parish registers (baptisms, marriages, funerals) permanently, along with other legally required information.
7. Your rights and your personal data
Unless subject to exemption under the GDPR, you have the following rights with respect to your personal data:
• The right to request a copy of your personal data which the PCC of All Saints’ Hordle and St Andrew’s Tiptoe holds about you;
• The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is not longer necessary for the PCC to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide the data subject with his/her personal data and where possible to transmit that data directly to another data controller, (known as the right to data portability). (where applicable) [Only applies where processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means])
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request the restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposed of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints, please in the first place contact the Church Administrator at the Church Office. Telephone: 01425 626565. E-mail: church.office@hordleandtiptoechurch.org.uk
You can contact the Information Commissioner’s Office on 0303 123 1113 or via e-mail https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF